Wittenberg Housing Lottery

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Frequently Asked Questions

To view our answers, please click the [+] symbol next to the questions that interest you.  If you need help with a specific question that is not listed here, please contact Residence Life at 937-327-7800 or housing@wittenberg.edu.


Rental Properties
[]  Available properties - How will I know which Witten'Burbs properties are available?

The list of available Witten'Burbs properties can be found on this Housing Lottery web site and on the Residence Life web site, www.wittenberg.edu/reslife.  Click on the Student Rental Information link.

[]  Credits - Am I eligible to live in a Witten'Burbs property?

Full-time students with at least 60 credit hours are eligible to participate in the student rental selection process.  Students with credits of 60-92 will run in the junior lottery.  Students with credits of 93 and above will run in the senior lottery.  Those students below 60 credits will run in the sophomore lottery and will be required to go through the residence hall portion of the housing lottery.

[]  Credits - I don't have enough credits to live in the Witten'Burbs but my classmates do. What should I do?

Although permission is rarely given to move on without the proper number of credit hours, consideration will be given on an individual basis depending on personal circumstances.  Please visit the Student Development Office, located in the Dietrich House directly across Alumni Way from the New Residence Hall, to obtain the housing relese form.

Submit the form, along with an attached statement that outlines your plan of action to catch up in credit hours.  Your request will be considered and you may be contacted to obtain more information.  A copy of the form with the decision noted at the bottom, will be sent to your student mailbox. 

 

[]  Deposit - Is a housing deposit required?

No.  As a first-time incoming Wittenberg student you paid the one-time enrollment deposit, which also serves as your housing deposit.

[]  Meal Plan - What Are My Meal Plan Choices For Next Year And What Are The Costs?

As a Witten'Burbs student / resident, you are not required to obtain a meal plan.  If you wish, however, you may select a plan on the Meal Plan Addendum offered at the time you sign your rental contract You may also contact Dining Services or complete the meal plan adjustment form on MyWitt to add a meal plan at any time.

Click Here to be taken to Basic Expenses 

Your Meal Plan:  If you wish to cancel or change your selected meal plan, you must contact Dining Services or complete the meal plan adjustment form on MyWittStudents who fail to change/drop their meal plan before the deadline will be obligated to their original contract for the semester. There is no refund for unused meals or remaining bonus points at any time after the deadline.  Fall semester meal plan changes will remain in effect for the spring semester unless you change or cancel your plan for the spring semester by the January deadline.

Withdrawal:  Students withdrawing on a voluntary basis are granted board refunds on a pro-rated basis through the 5th week of the term and are based on the date of the exit interview and proper checkout. After the 5th week, no refund is granted. 

[]  Meal Plans - How Long Will My Meal Plan Remain In Effect?

Your chosen meal plan will remain in effect for the entire academic year (Fall and Spring).  Any changes made for your Fall semester meal plan will remain in effect for the spring semester unless you change or cancel your plan for the spring semester by the January deadline.

[]  Move-in date - When may I move into my assigned rental property?
[]  Property Assignment - What if I don't get the property I want?

Be sure to keep your options open.  Remember that people are most likely choosing open units before you.  Be sure to list all the units you would be willing to live in, even if that means listing all available units within your bedroom size choice.

[]  Renewal - May I stay in my current house/apartment next year?

Students who wish to stay in their current house or apartment have the opportunity to renew their contract for next year.  If a student has a current housemate graduating or moving to another rental property, the remaining student(s) has the right to add other qualified student(s) to the process for renewal.  This renewal process will be open and available beginning Friday, February 5, 2016.  Renewal requests must be submitted by 8 a.m. Monday, February 22, 2016. 

[]  Rent - How will I be charged?

Semester payment charges will be billed to your student account on a per semester basis.  The amount charged will be due and payable according to the terms of your student account. 

[]  Withdrawal - What if I am not returning to Witt next year?

If you will not be returning for the 2016-2017 academic year, please do not participate in the housing lottery.  Instead, please click here to schedule an appointment with Student Development and complete your withdrawal paperwork.  The office is located in the Dietrich House, directly across Alumni Way from the New Residence Hall.  Please note that you will not be officially withdrawn, nor will any charges be reversed until the withdrawal paperwork is submitted to the Student Development office.

[]  Withdrawal - What if my housemate withdraws?

If a housemate withdraws before June 15, 2016, you and any other housemates will split the entire cost for the unit, or find another student to take their place.  If a housemate withdraws after June 15, 2016, the housing office may contact you during the year to meet with a student needing a place to live.  In this case, you would only be responsible for your portion of the rent.  Placing another person in your rental would have to be a mutual agreement between all students involved.

Residence Halls
[]  Available Rooms - How will I know what single, triple & quad rooms are available?

For a comprehensive list of all available single, triple & quad rooms, go to www.wittenberg.edu/reslife, click on "Current Students" and then on "Room Numbers".  Specialty rooms that are included in each section/floor of each hall can also be found by clicking on the link for each hall on the previous page. Click on the residence hall link you wish to view and then click on the floor.  Click on the "Room Dimensions" link for a list of all approximate room measurements. 

 

[]  Available Rooms - How will I know which rooms are open?

Based on your group size and qualifications to reside in certain halls, the list of available residence hall sections/floors will appear on the housing preference page as you proceed through the lottery process.   Visit the Residence Life web site, www.wittenberg.edu/reslife to view all of the rooms that are included in the sections/floors of each hall.  Click on the residence hall link you wish to view and then click on the floor.  Click on the "Room Dimensions" link for a list of all approximate room measurements.

[]  Break Housing - May I stay on campus during breaks?

During the three break periods (Thanksgiving, Winter & Spring), all residence hall outside door locks are changed to prevent unauthorized access and except for the students and athletes who have been authorized to remain, all students must vacate their room and residence hall before they close.  Authorized students will be issued a break key to access their hall. 

Athletes who currently reside in any of the residence halls and are authorized to remain on campus during Thanksgiving, Winter or Spring break for at least one full day and night (24 hours) will be allowed to stay in their own rooms as long as they have been authorized by their coach, are subsequently placed on the official break housing list and are issued a break key

All other residence hall students must be officially approved by the Residence Life Office to remain on campus during any portion of the three break periods. All break housing requests must be personally submitted to Connie Manes, in the Student Development office (located in the Dietrich House across from New Hall on Alumni Way) or email cmanes@wittenberg.edu no later than the advertised deadline.

The University is officially closed during the three break periods and Residence Life Staff will not be present in the residence halls (Wittenberg Police will be on duty).  Students approved to remain in their residence hall do so at their own risk and will be responsible for their own meals.

[]  Cost - What are the room rates for next year?

Our residence halls range from the historic Myers Hall to the modern New Hall.

 

 

[]  Floor plans - Where can I see hall floor plans?

Floor plans of each residence hall are located at the following link:  www.wittenberg.edu/reslife.  Click on the residence hall link you wish to view and then click on the floor.  Click on the "Room Dimensions" link for a list of all approximate room measurements.

 

[]  Fraternity/sorority member - How do I obtain the 85 or 45 meal plan?

You must choose one of the three meal plans on the housing contract.  After that, if you wish to change to the 85 or 45 meal plan, you may contact Dining Services to switch your meal plan or log onto MyWitt and click on the "Meal Plan Adjustment" link on the "Campus" tab. You will be required to complete and submit a Meal Plan Waiver Form that includes signatures from the Greek House president or house manager and the Director of Greek Life to Dining Services absolutely no later than 4 p.m. on the fourth day of classes each semester.

[]  Hall/Room - May I stay in my current hall and/or room next year?

Although there is a possibility that you will be placed in your current residence hall and room, you will not have an advantage over other students' placement there.

[]  Hold - My roommate has a hold and it will not be cleared in time. What should I do?

As soon as the double room lottery has concluded, please stop by the Student Development office to have your room assigned and a space in your room saved for your roommate.  As long as your roommate's hold is cleared in a timely manner (within a month or two), the space will not be filled with another student.

You may also complete a wait list form if the hall you prefer is not available at that time.

 

[]  Juniors/Seniors - May I go through the Residence Hall portion of housing lottery even if I have earned over 60 credit hours?

Yes!  You are more than welcome to secure a room in a residence hall.  Your status as a Junior or Senior will greatly increase your chances of obtaining the floor/section that you desire.

[]  Lofts - May I have one in my room?

For quality control of safety standards, the only lofts permitted in the residence halls are those available through Open Space Concepts (www.openspaceconcepts.com). Beds in residence halls are designed to bunk.

[]  Meal Plans - How Long Will My Meal Plan Remain In Effect?

Your chosen meal plan will remain in effect for the entire academic year (Fall and Spring).  Any changes made for your Fall semester meal plan will remain in effect for the spring semester unless you change your plan again for the spring semester by the January deadline.

[]  Meal Plans - What Are My Meal Plan Choices For Next Year And What Are The Costs?

CLICK HERE FOR BASIC EXPENSES

Your Fall Meal Plan:  If you wish to cancel or change your selected meal plan for the Fall semester, you must contact Dining Services or complete the meal plan adjustment form on MyWitt before the deadline.  Students who fail to change/drop their meal plan before the deadline will be obligated to their original contract for the semester. There is no refund for unused meals or remaining bonus points at any time after the deadline.  Fall semester meal plan changes will remain in effect for the spring semester unless you change or cancel your plan for the spring semester by the January deadline.

Your Spring Meal Plan: If you wish to cancel or change your selected meal plan for the Spring semester, you must contact Dining Services or complete the meal plan adjustment form on MyWitt no later than the deadline.  Students who fail to change/drop their meal plan before the deadline will be obligated to their original contract for the semester. There is no refund for unused meals or remaining bonus points at any time after the deadline.

Withdrawal:  Students withdrawing on a voluntary basis are granted board refunds on a pro-rated basis through the 5th week of the term and are based on the date of the exit interview and proper checkout. After the 5th week, no refund is granted. 

[]  Move-in date - When may I move into my hall/room?

Click Here for campus move-in/check-in dates and times.  Please note: First day for Dining Services / Meal Plans do not always align with move in dates.  

Unless you are required to arrive early by a coach, faculty or staff member and are subsequently placed on the official early arrival list, you may not arrive on campus prior to the published move-in/check-in date.   Absolutely no students, other than those on the early arrival list, will be allowed into the halls before then.  An approved early arrival by your roommate does not entitle you to also arrive early; you will be asked to leave and assessed the maximum disciplinary fine.  

If you are authorized by your coach, faculty or staff member to arrive early (Athletics, OA, RA, Peer Mentor/Helper, ITS, etc.) you should make plans to arrive on the day and time set by that person.  You must contact the coach or faculty/staff person who authorized you with any arrival change requests (please do not direct your request to the Area Coordinator or the Residence Life office).  If the coach/faculty/staff person approves your request, they will inform the Residence Life office and the change will be made on the official list.

[]  Refrigerator/ Microwave/MicroFridges - May I have them in my room?

Only one MicroFridge or small refrigerator per room is permitted in all of the residence halls.  Stand-alone microwaves are not permitted.

To request information about renting a MicroFridge unit, contact Open Space Concepts at www.openspaceconcepts.com or call 937-322-7000.

[]  Room - Why can't I choose a specific room on my preference list?

The system is set up to look at floors of some halls (if the floor is the same gender) and sections of other halls (mixed gender floors) because the list would be too long if we were to display every residence hall room.  Say you are looking for a single room...the only sections that will appear for you will be the sections in which there are available single rooms. The same goes for doubles, triples and quads.  Go to www.wittenberg.edu/reslife and click on each hall for single, triple and quad room numbers.

[]  Roommate - What if I can't find one?

You may go through lottery without a roommate and select your housing preferences.  On the "Create/Join Group" page you will see three bullet points.  You should follow the instructions for the 2nd bullet point.  On lottery day, the system will automatically match you with another student who has also gone through without a roommate and has entered their housing preferences that are like yours. 

Check your Witt e-mail often - - If you are not assigned a roommate during the lottery process, one will most likely be placed with you over the summer

[]  Roommate - What if I want to live in a double room but do not have a roommate?

You may go through lottery without a roommate and select your housing preferences.  On the "Create/Join Group" page you will see three bullet points.  You should follow the instructions for the 2nd bullet point.

On lottery day, the system will automatically match you with another student who has also gone through without a roommate and has entered their housing preferences that are like yours. 

NOTE:  If you are not assigned a roommate during the lottery process, one will most likely be placed with you over the summer.

[]  Roommate - What if I want to live with a new, transfer, readmit or current commuter student next year?

Please contact immediately to begin the process of reserving a space for your preferred roommate.  Please follow the appropriate procedures based on the status of your preferred roommate:

Incoming new or transfer student:  As long as the incoming student has sent in his/her enrollment deposit, the student should contact Residence Life so that he/she can be made active in the lottery system. As soon as that happens, you may proceed through the site, adding that person to your group.  He/she must also enter your name in their online housing survey as their roommate choice.  If for any reason your friend does not commit to the space, another student will be assigned with you during the lottery process or through summer or fall consolidation.

Current commuter student: The student must contact Residence Life so that he/she can be made active in the system. As soon as that happens, you may proceed through the site, adding that person to your group. If for any reason your friend does not commit to living in a residence hall, another student will be assigned with you during the lottery process or through summer or fall consolidation.

Readmit student:  As long as the student has been officially readmitted by the office of Admission, the student must contact Residence Life so that he/she can be made active in the lottery system.  As soon as that happens, you may proceed through the site, adding that person to your group. If for any reason your friend does not commit to living with you in a residence hall, another student will be assigned with you during the lottery process or through summer or fall consolidation.

[]  Roommate - What if my roommate withdraws after lottery or over the summer?

Check your Witt e-mail!!  Another student without a roommate will most likely be placed with you during the summer.  You will be notified via your Wittenberg e-mail with your new roommate's information.  Students who choose triples or quads should also understand that if a roommate withdraws, the potential exists for them to be moved into another room to accommodate students on the triple/quad waiting list.

If you know of someone with whom you would like to be placed with or placed with you, please contact Residence Life immediately. 

[]  Single/triple/quad lottery - Am I required to participate in this lottery?

You are not required to participate in the single, triple or quad room lottery unless you wish to potentially be assigned to a single, triple or quad room.  Please do not participate in this lottery unless you actually wish to be placed in a single, triple or quad.  Students who do not secure housing in the single/triple/quad housing lottery are required to participate in the double room lottery, however.

[]  Waiting List - What if I don't get the hall or room I want?

Housing assignments are final and moves cannot be made for at least 2 weeks after the double room lottery has concluded.  Those wishing to have an opportunity to change their housing assignment, may complete a wait list form and submit it to Residence Life in the Student Development office, located directly across Alumni Way from the New Residence Hall. If the desired change is possible 2-3 weeks after the lottery concludes, you will be contacted to confirm the change.  Otherwise, notification will occur after August 1 if the desired space becomes available.

If you are not contacted over the summer, you may work with your Area Coordinator after the first 2 weeks of class, and if a space in the room and/or hall has opened, you may coordinate a move with him/her. 

[]  Withdrawal - What if I am not returning to Witt next year?

If you will not be returning for the upcoming academic year, please do not participate in the housing lottery.  Instead, please click here to schedule an appointment with Student Development and complete your withdrawal paperwork.  The office is located in the Dietrich House, directly across Alumni Way from the New Residence Hall.  Please note that you will not be officially withdrawn, nor will any charges be reversed until the withdrawal paperwork is submitted to the Student Development office.

General Questions
[]  Age difference - What if I am older than my roommate(s)/housemate(s)?

All students who have 60 credit hours and above are more than welcome to be in a group together in a rental property.  Likewise, you are more than welcome to live with an incoming freshman/underclassman in a residence hall.

[]  Contract - When do I sign my housing contract?

The electronic  housing contract link will be located in your housing assignment e-mail and you will be require to submit your contract immediately. Once your meal plan has been chosen and your contract is electronically signed and submitted, your housing for the upcoming academic year will be complete.

IMPORTANT NOTE:  Your housing assignment depends upon your submission of this contract.  You will be in danger of losing your housing assignment if the contract is not received by the deadline noted in the e-mail.

 

[]  Credit Hours - Do earned credit hours affect housing assignments?

Credit hours (including Spring currently registered credits) are only used to specify which lottery you will be included in.  Students who have 60-92 credits will run in the junior lottery.  Students who have 93 and above credits will run in the senior lottery.  Those students below 60 credits will run in the sophomore lottery and will be required to go through the residence hall portion of the housing lottery.

 

[]  E-Mails - Why haven't I received e-mails regarding my group membership?

Your Wittenberg mailbox may be full.  Please check and delete old messages to make room.  If this does not correct the problem, please contact Residence Life at 937-327-7800.

[]  Holds - I have a hold on my account. Who should I contact to have it lifted?

Please contact the appropriate office.  For example, if you have a Financial hold, you must contact Student Accounts; if you have a Library hold, you must contact the Library, etc.  Any existing hold will prohibit your group from being assigned housing.

Once your hold is released by the appropriate office, it will clear from the system on the next business day (M-F).  For example, if your hold is released on a Friday, it will clear the system on Monday.  PLEASE TAKE CARE OF YOUR HOLD AT LEAST 2 BUSINESS DAYS (M-F) BEFORE YOUR LOTTERY RUNS.  FOR EXAMPLE, IF YOUR LOTTERY RUNS ON A TUESDAY, YOUR HOLD MUST BE LIFTED NO LATER THAN 5 P.M. THE FRIDAY BEFORE.

[]  Housing Assignment - How/when will I know what my housing assignment is?

You will be sent an e-mail with your housing selection results by 5 p.m. the day your lottery runs.  If you have not received an e-mail by the following morning, please contact us at 937-327-7800 or e-mail housing@wittenberg.edu.

[]  Housing Lottery - What is it and do I need to participate?

Housing Lottery is the process by which our rising sophomore, junior and senior students select their housing accommodations for the next academic year.  Students are required to reside in Wittenberg housing the entire time they are enrolled.  Students with fewer than 60 credit hours must live in a residence hall; students with over 60 earned credit hours after the spring semester may live in a Witt rental property.

What If I Am Not Returning Next Year?

If you will not be returning for the upcoming academic year, please do not participate in the housing lottery.  Instead, please contact the Student Development Office in order to obtain the official withdrawal paperwork and schedule a short exit interview with one of the deans.  The office is located in the Dietrich House, located directly across Alumni Way from the New Residence Hall.  Your completed withdrawal paperwork will need to be submitted during the exit interview.

For the purposes of the Housing Lottery ONLY, current students with fewer than 60 credits are categorized as sophomores; 60-92 credits are categorized as juniors; and 93+ credits are categorized as seniors (earned credits plus all currently registered credits for Spring), as recorded by the University Registrar.  Students with fewer than 60 credit hours are required to live in residence halls.  Students with over 60 credit hours may select residence hall rooms or houses and apartments.

The only students who would not be required to participate in housing lottery are students previously approved to do one of the following: 1) Commute from the principal residence of their parent/legal guardian that is within a 30 mile driving distance; 2) Live privately; 3) Live in the Campus Ministry House, Eco House, Geek House or a Fraternity/Sorority House; 4) Select housing as a non-returning RA; 5) Fill an RA position for the upcoming academic year; 6) Live in approved special housing.

[]  Housing Preferences - How many housing preferences should I add?

You may choose as many preferences as you wish, though you should only make the selections where you are actually willing to live.  We highly recommend that you choose as many preferences as possible.

[]  Lottery Numbers - How and when are they assigned?

Our on-line system uses computer-generated random numbers to determine housing assignments, but these lottery numbers are not assigned until near the end of the process.  Students organize into groups of 1-5 and submit housing preferences first.  Then, on lottery day, the system sorts all participating students into three pools - seniors, juniors and sophomores - and randomly assigns lottery numbers to each person in each pool.  Finally, the system moves through each pool in lottery number order, matching housing preferences with the properties/rooms that are available when each number comes up.  The system assigns groups together based on the person it encounters first, i.e. the person with the "best" lottery number.

For the purposes of the Housing Lottery ONLY, current students with fewer than 60 credits are categorized as sophomores; 60-92 credits are categorized as juniors; and 93+ credits are categorized as seniors (based on earned credits plus all currently registered credits for Spring), as recorded by the University Registrar.  Students with fewer than 60 credit hours are required to live in residence halls.  Students with over 60 credit hours may select residence hall rooms or houses and apartments.

Let's say there are 234 seniors, 301 juniors and 510 sophomores participating in the on-line lottery.  (Students in fraternity/sorority houses, theme houses, and renewal properties are housed in separate processes.)  The "best" lottery number in this scenario is Senior 1 and the "last" is Sophomore 510 because the system goes through the senior pool first and then juniors and then sophomores.  Let's say Senior 1 is in a roommate group with Senior 231 and Junior 287.  The system encounters Senior 1 first on lottery day and then assigns all three students together to the house they preferenced the highest.  The system then proceeds to Senior 2 and gives him his highest preference if it's still available... and so on.

[]  Lottery Numbers - When will I know my lottery number?

Lottery numbers will not be generated until near the end of the process, so they will not be announced.  Please see our FAQ above: How and when are lottery numbers assigned?

[]  Primary Group Member - Who should I/we choose?

You should choose your primary person based on his or her abilities to organize the group's wishes, meet deadlines, and navigate the on-line lottery system.  Some have asked if the system makes housing assignments based on the primary person's lottery number.  It doesn't.  The system always assigns groups when it encounters the person from the group with the "best" lottery number, which is not necessarily the primary person.

[]  Questions - I have more questions. Who should I contact?
[]  Study Abroad - What if I'm going abroad for a semester next year?

If you are studying aroad for a semester you have several options.  If you are on a direct exchange program, you will be billed for your exchange program housing through the University.

RENTAL PROPERTY:  If you are not on a direct exchange program, you may reserve a space in the rental unit in which you will reside when you return to Wittenberg by paying 50% of the semester's rent for the semester you are abroad.  Or, you can find someone to contract for your space during the semester you are abroad.  If you do not move in (say Fall semester), you would only be charged for the Spring semester.  If you are studying abroad for the Spring semester, you would be required to move out for that semester.  If you do not find someone to fill your space, your housemates are not required to cover your cost of the rent.

RESIDENCE HALL:  If you will be going abroad for the Spring semester, you should participate in the lottery and secure a room for the Fall semester (make sure your future roommate is aware of this).  Once your name is made known to our office as going abroad for the Spring semester, your room and board plan will be canceled and you must move out of your room by the end of the Fall term.  If you know that you will be going abroad for the Fall semester and wish to secure a residence hall room for the spring semester, you should not participate in the lottery at this time.  Please contact Residence Life at 937-327-7800 toward the end of the Fall semester in order to secure a room for the Spring semester.

[]  Timing - Is there an advantage to getting my/our preferences submitted early?

No.  As long as your preferences are entered by 8 a.m. the day of the lottery you will be participating in, your chances are just as good as the person/group who submit(s) preferences early in the process. 

Lottery numbers are assigned randomly at 8 a.m. on each lottery day.

Click Here for Lottery Dates

 

[]  To Do - Is there anything I must do before participating in the housing lottery?

YES!  Log onto MyWitt and click on “My Admin Stuff”, then click “Student Academic Information” and then click on "Registration Priority and Holds".  If you have any type of hold/restriction, such as an unpaid balance on your student account, Dean of Students hold, library fine, etc., you must contact the appropriate office to lift the restriction/hold(s) before proceeding through housing lottery.  You will not be allowed to proceed if any holds or restrictions exist and will prohibit your group from entering preferences.

 

 

[]  Withdrawal - What if I'm not returning to Witt next year?

If you will not be returning for the upcoming academic year, please do not participate in the housing lottery.  Instead, please click here to schedule an appointment with Student Development and complete your withdrawal paperwork.  The office is located in the Dietrich House, directly across Alumni Way from the New Residence Hall.  Please note that you will not be officially withdrawn, nor will any charges be reversed until the withdrawal paperwork is submitted to the Student Development office.